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Summary dated 1st February 2020 of the essential legal provisions regarding the retention periods of your archives.
|Documents||Minimum retention period (1)||Format||Start date of the retention period||Act|
Accounts and documents required to assess the amount of taxable income.
This term must be interpreted very broadly. It relates to more than the submission of only the legal prescribed documents (Ghent, November 5th, 1998, Fiscale Actualiteit 1998, 40/5).
This concerns in particular:
|years, except in case of seizure by a judicial body or deviation granted by the administration||original, in some cases microfilm, microfiches or CD-WORM is possible (“write once, read many”)||Up to the end of the seventh financial year following the taxable period||Art. 315 Income Tax Code 1992|
|Computerised systems (the abovementioned accounts and documents stored by using a computer system or any other electronic device), data carriers, programs||7 years||A legible and intelligible format||As from January 1st of the year following the last year in which the system was used||Art. 315 bis Income Tax Code 1992|
Although we have composed this list with much care, Merak N.V. cannot be held responsible for any errors or any changes made to legislation.
(1) The tax authorities may, for instance, dispute a professional loss the moment the loss is effectively reduced from the taxable income of subsequent taxable periods (Cass. September 12th, 1991, F.J.F. 1992, 49).
(2) With regard to tachograph disks, the Court of Appeal in Brussels ordered that, despite the fact that tachograph disks are not recorded for a direct fiscal purpose, they are important for determining the taxable income of a transport company and their submission may therefore be requested (Brussels, February 15th, 2007, Fiscale Koerier, 07/511).