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Retention period commercial documents

Retention period commercial documents

Summary dated April 15th, 2018 of the essential legal provisions regarding the retention periods of your archives.

Documents Minimum retention period Format Start date of the retention period Act
License agreements A retention period is not specifically provided for.
As violations of intellectual property rights are in principle barred 5 years after the facts, it is advisable for the licensee to retain the license agreement during their duration and until 5 years after their termination.
Original
Promotional and advertising material A retention period is not specifically provided for.
However, it is advisable to retain the relevant documents until the responsibility of the manufacturer in light of the Act of February 25th, 1991 is barred, which is the case 10 years after having commercialized the product for the first time. (1)
Any format As from the date that the product, to which the material is related, is taken out of commerce Article 12 of the Act of February 25th, 1991 concerning the responsibility for defective products
Insurance policy A retention period is not specifically provided for.
However, it is advisable to retain these documents during the validity and a sufficient period thereafter in light of a possible claim with relation to (the subject of) the insurance.
Original

Although we have composed this list with much care, Merak N.V. cannot be held responsible for any errors or any changes made to legislation.

(1) On the basis of article 5 of the Act of February 25th, 1991, a product can be deemed defective in case it does not offer the safety that one can legitimately expect, amongst others in light of the presentation of the product.

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